Terms of Sale & Use

Article 1 — Subject and Acceptance

These Terms govern the access and use of the BulkInvoice Manager Pro application ("Application"), operated by Fermentierra Laurent Cornu ("Publisher"). Use of the Application implies full acceptance of these terms. For active users, acceptance is required upon their next login via an online confirmation procedure.

Article 2 — Definitions

• "Publisher": Fermentierra Laurent Cornu, operating BulkInvoice Manager Pro.
• "User": any physical or legal entity using the Application.
• "Documents": any PDF or digital file uploaded to the Application by the User.
• "AI Processing": data extraction and analysis carried out via the OpenAI Inc. (USA) API or equivalent provider.

Article 3 — Nature of Service

BulkInvoice Manager Pro is a document assistance tool enabling the automated renaming, sorting, and bulk organization of invoicing documents.

Article 4 — Access and User Account

Access to the Application requires creating an account. The User is responsible for maintaining the confidentiality of their credentials and all activities occurring under their account. The Publisher reserves the right to suspend or delete an account in the event of non-compliant use, without notice or liability.

Article 5 — Use Restrictions

It is strictly forbidden to:

• upload documents belonging to third parties without prior authorization;
• use the Application for illegal purposes, including processing fraudulent documents;
• attempt to bypass security mechanisms or access other users' data;
• use the Application to process sensitive personal data under Art. 9 GDPR without appropriate measures.

Article 6 — Business Model and Pricing

The Application is offered on an annual subscription basis. The current rate is 49.90 CHF / 49.90 EUR / 49.90 USD per year (depending on the detected local currency). The applicable rate is available on the Pricing page. The Publisher may change rates with 30 days notice. All applicable taxes are the responsibility of the User.

Article 7 — Payment

Payment is made exclusively by credit card or electronic payment methods via the secure processor Stripe. The Publisher does not collect or store bank details. In case of payment default, access to the paid service is suspended after warning notice and if not regularized within 10 days.

Article 8 — Termination

The annual subscription renewals automatically. The User can cancel the subscription at any time directly through their Stripe customer portal. The cancellation will take effect at the end of the current annual billing period. No prorated refunds are granted. Following effective cancellation or deletion of the account by the User, the account data is permanently and irreversibly deleted within a maximum of 30 days.

Article 9 — Treatment of Uploaded Files

Files uploaded by the User are temporarily transmitted to an AI processing service for analysis and data extraction. Currently, files transit securely (HTTPS/TLS encryption) via the OpenAI Inc. (USA) API. The User explicitly accepts this transfer to OpenAI Inc. infrastructures, governed by Standard Contractual Clauses (SCC). A future migration to Swiss servers (Infomaniak SA) is planned with 30 days prior notice.

Article 10 — File Retention

Original files uploaded by the User are not retained on the Publisher's servers. They reside exclusively in the volatile memory of the active browser session and are discarded as soon as the session is closed. No database or log belonging to the Publisher stores raw files or metadata outside of the active session.

Article 11 — Responsibility for File Content

The User is solely responsible for the files they upload. The User guarantees holding legitimate possession of these files, having all necessary third-party consents, and uploading no illicit documents. The User must systematically verify the accuracy of the information extracted by the Application before any accounting or administrative use.

Article 12 — Global Cap

THE TOTAL LIABILITY OF THE PUBLISHER IS LIMITED TO THE AMOUNT ACTUALLY PAID BY THE USER DURING THE 12 MONTHS PRECEDING THE EVENT GENERATING THE DAMAGE.

Article 13 — Specific Exclusions

The Publisher excludes all liability for:

• extraction or renaming errors generated by the AI;
• accounting, tax, customs, or legal decisions taken based on the Application results;
• any tax penalties resulting from incorrect sorting;
• temporary service interruptions caused by third-party providers (OpenAI, Stripe, hosts).

Article 14 — AI Limitations

Automated AI processing can produce inaccurate or wrong results. The User agrees to systematically verify all data before use.

Article 19 — Governing Law and Forum

These conditions are governed by Swiss law. Any dispute shall be submitted to the exclusive jurisdiction of the courts of the Canton of Vaud, Switzerland. For users located in the EU, the mandatory provisions of the GDPR apply additionally.